Here’s everything you need to know about Region Rally—our biggest one in years, with over 200 people attending! How exciting!

🗓️ Arrival & Departure

• Arrival: From 5:00 PM on Friday, 30 May

• Departure: By 2:30 PM on Sunday, 1 June

📍 Venue: Coffs Harbour Showground

The venue spans 17 acres and is suitable for all weather conditions.

• Please see the attached map for layout details:

  • We’ll be camping on the Village Green, which is marked in pink.

  • Parking is marked in red—please note that no cars are allowed on the campground.

• Fires and cooking will take place in the designated orange section. Fire drums and firewood will be provided by the event team.

• The Village Green is grassy and currently wet (though not as muddy as Camp Eagle Eye, thanks to better drainage). We recommend bringing an air mattress or stretcher in case we need to move indoors onto a concrete floor. These can be left in vehicles or HQ. (Make sure they are labeled with your name)

• Camping is in tents only—there are no bunkrooms available.

☕ We’re thrilled to announce that Poppies Coffee Cart will be at the showground from 6:00 a.m. to 9:00 a.m. on Saturday and Sunday mornings! Perfect for a warm start to your Rally day.

🛡️ Security

• The showground is centrally located in Coffs Harbour. While we have exclusive use of most of the grounds, small buildings at the front will be in use by other groups.

• Leaders will be stationed at the check-in and check-out point, marked in blue near Building 14 on the map. They will monitor all entries and exits throughout the weekend.

• The front gates will be locked overnight, and the gates at the back along Coffs Creek will be locked for the entire weekend.

• Security patrols will be active throughout the site, with leaders roaming and stationed at the campsite.

• No one is to leave the site without direct permission from the event organiser (that’s me). Youth members are not permitted to leave under any circumstances.

🏕️ Patrol Information

• Thank you for submitting your patrol information!

• We will have 18 patrols competing across 12 activity bases.

• Upon arrival, patrols will complete a weigh-in. Each patrol's gear must weigh no more than 20% of the patrol’s combined body weight. This includes tents, cooking gear, sleeping equipment, clothing—everything for the weekend.

• A water bottle is essential, but there’s no need to bring extra water—we have plenty onsite!

• Patrols must not receive extra gear (like tents, eskies, chairs, or cookers) after weigh-in—doing so will result in point deductions. We've kept the lightweight format by popular request from the Scouts.

• Air mattresses or stretchers needed for potential indoor use will not count in weigh-in if kept in vehicles or HQ as backup. (Make sure these are labeled with your name)

• Uniforms are required, and don’t forget your Disney-inspired costumes—there are bonus points up for grabs! Who knows, they could be what puts your patrol over the line!

🎖️ Badge Swapping

• We’ll have a badge swapping station available—likely on Saturday afternoon.

• This is a badge-for-a-badge exchange and open to both youth and adults, so bring your collection and enjoy the fun!

🧭 Base Leaders

If you're running a base, please make sure you:

• Bring all necessary equipment, including your own gazebo and first aid kit.

• There are 12 activity bases and 18 patrols, so please ensure your base is set up to handle 2 patrols each rotation.

• Let me know by Saturday, 24 May if you require any gear from Camp Eagle Eye. The trailer will be packed that weekend and brought into town—if I don’t hear from you, I’ll assume you have everything you need.

👥 Adults & Leaders

• Please label your tents with your name and group. This helps us identify where each leader is staying in case of any overnight issues. If you need materials for labeling, let me know—I can help with that.

• All adults and Ventures will be assigned roles to help Rally run smoothly. If you have a preferred job, let me know—otherwise, one will be allocated.

• On Saturday night, we’ll hold a Wood Badge presentation during the leaders’ meeting. Please wear your uniform and Gilwell scarf, if you have one.

Thank you for coming along to support our youth—your time and dedication are truly appreciated!

🌧️ Final Reminders

• Wet weather is expected, so don’t forget your raincoat.

• But remember—we’re Scouts! Rain won’t stop our fun. We’re resilient and adaptable!

Can’t wait to see you at Rally – it’s shaping up to be an unforgettable weekend!
Any questions? Just reach out.

Yours in Scouting,
Melinda Hine
Region Rally Event Organiser